The secretary is responsible for keeping accurate records of all association proceedings.


Quick-Start Actions

Duties at a Glance

  • Maintain all official records of the association.
  • Record in the minutes all business transacted at each association and board meeting. View Sample Meeting Minutes.
  • Notifies board members, as requested by the president, of all called meetings.
  • Assist the president in determining a quorum at association and board meetings.
  • Present minutes from the previous meeting, association or board.
  • Present a report of board meetings to the association membership as needed.
  • Prepares a draft of the minutes of each meeting within two to five days of the meeting.
  • Act as the corresponding secretary, reading communications at meetings and writing thank you notes, etc.
  • Assume the duties of the historian if one is not designated in the bylaws.



View the BASICS Secretary webinar here.


Download the BASICS Secretary Resource Guide.
Hard copies available through the Texas PTA Store.



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