The end of the year is near and you know as a president that this means you have a thousand things to do. Here is a short list to help you stay on track.

Current Presidents:

• Select Life Membership Awardees, purchase awards from Texas PTA, and tickets for the banquet from Council. 
• Post slate of officers at least 7 days before your election meeting.
• At the election meeting, appoint your budget committee for the 24-25 budget. Your standing rules usually state who is on that committee, which should include the newly elected president/treasurer. If not, they should be invited to attend the budget meeting.
• Encourage your board to reach out to their new counterpart to assure a smooth transition.
• Invite the new president to participate in as many events, meetings, etc. as possible. Introduce them to admin and key staff members for the following year.
• Confirm the outgoing treasurer files the 990 with the IRS.
• Stay available at least until financial reconciliation is complete.
• Thank your volunteers/board for their dedication to our school and community and encourage them to continue to volunteer.
• Get yourself an umbrella drink, enjoy the summer, and congratulate yourself on a job well done!

Things to get done at the last membership meeting of the year

• Appoint the Financial Reconciliation Committee. Check your bylaws to see who can be on it.
• Approve the 2024-2025 budget
• Appoint check signers and bank statement reviewer
• Present the preliminary Annual Financial Report as well as the Annual Report
• Talk with the newly elected president and decide if Tax Free days need to be approved for back to school.

Newly Elected Presidents:

• The newly elected officers MUST meet within 30 days to appoint standing committee chairs, parliamentarian as well as any remaining open positions. During this meeting, check signers should be decided as well as bank statement reviewer for 24-25. Discuss if there is a need to approve tax free days for back to school.
• Attend the budget committee and make sure that there is money in the budget for Launch (Texas PTA summer training in Grapevine).
• Host a planning meeting with your entire board, invite your principal to attend, and decide on the calendar for the following year BEFORE school lets out in May.
• Encourage your new board to attend spring training with Council as well as Launch 
• Make sure to attend Launch!
• Contact council if you have any questions or concerns at president@allenisdcouncilpta.org This is literally the number one reason we are there.
  
  

Finally, thank you for all your hard work. Being president is not an easy task but you stepped up and did it! I am so proud of each and every one of you. I hope to see you all next year as returning presidents or wherever your heart leads you. 

Helene St-Pierre
President of Allen ISD Council of PTAs
president@allenisdcouncilpta.org

The Texas PTA portion of membership dues will increase by $0.50 on August 1st, 2024. This change means the amount your members will pay will automatically increase by $0.50. So, PTAs that charge $10 will now be $10.50. Changes to the local portion of your dues can be done by amending your bylaws. Be sure to follow the process laid out in your bylaws, including giving your membership 30 days notice of any changes.

Contact Council parliamentarian, Theresa Ginsburg, with any questions. parliamentarian@allenisdcouncilpta.org

Congratulations Arbor Day Poster Contest winners! 

1st place - Akshita Gupta 4th grade Green Elementary

2nd place - Neera Karsani 4th grade Cheatham Elementary

3rd place - Kesav Devalla 5th grade Cheatham Elementary

• If this is your meeting before the Election Meeting

  • Nomination Committee Selection

• If this is your Election Meeting

  • Announce the Slate of Candidates to membership 7 days before the meeting date
  • Budget and Finance Committee for putting together 2024-2025 Budget

• Ensure Board Roster is up-to-date and shared with Council Secretary if there are changes

• Ensure new members to the Board have signed the Confidentiality, Ethics and Conflict of Interest document

• Ensure everyone on the board has completed their mandatory training from Texas PTA

Refer to this checklist to be sure you have completed all necessary actions at the meeting prior to the Election and at the Election Meeting.

Contact our Council Secretary at secretary@allenisdcouncilpta.org with any questions!

• Start to plan for early next year expenses and income so you are ready to present a Preliminary Budget for 2024-25

  • Spirit Wear 

  • School Supply Packs - PTAs need supply lists ASAP!

  • Launch 2024 - July 19-21, 2024 in Grapevine, TX

  • Back to School Bash (Usually August or early September)

  • Use your 2023-24 Budget as a starting point. 

• Spring Training May 6 -10: Invite both outgoing and incoming treasurers

• Appoint your Financial Reconciliation Committee

• Sales Taxes are due April 22, 2024 if filing quarterly. Remember, you get a bit of a discount if you file early!

Contact our Council Treasurer with any questions: treasurer@allenisdcouncilpta.org

The Allen ISD Council of PTAs Nominations Committee have slated the following officers for the 2024-2025 school year:  

• Jyothi Reddy - President
• Ally Tomlinson - 1st VP Aide to the President
• Prachi Mohanty - VP Programs
• Shailja Khatry - VP Membership
• Nicole Bywater - VP Ways & Means
• Les Lewis-Wilson - Secretary
• Ermelinda Kraft - Treasurer

Elections will be held at the Delegate Meeting on March 20th. At that time, nominations will be open for anyone who wishes to "run from the floor" for any of the positions listed above. We look forward to the election and welcoming the new board in the year ahead!

Upcoming Award Deadlines

• Lucky Leprechaun Award - Add 17 new members by Mar 31
• Special Category Awards - Fill and submit a notification form for every award earned by Mar 31
• April Showers Award - Add 15 new members by Apr 30
• May Flowers Award - Add 10 new members by May 31
• President's Challenge Award - Reach 114% of previous year's membership by May 31
  
  

Life Member Banquet - Apr 9 at the PAC from 6-8:30pm

• Mar 8 - Deadline to submit Life Membership and Extended Service Award recipients' information to membership@allenisdcouncilpta.org
• Mar 26 - Deadline to submit ticket order for the banquet. Ticket prices are $20 per person.Tickets can be purchased online here.
• ASAP - Order awards from TX PTA as soon as you decide recipients https://www.txpta.org/volunteer-recognition
  
  

Elections are around the corner, typically PTAs have their election meetings in March and April. Please remember that only members can vote in elections.  Verify members as they arrive and ensure that they are the only ones who are voting. Some PTAs verify the names against a printed member roster and hand members color note cards to hold up (green for yes and red for no) or plain paper to write their options, if required. People can join before the meeting so try to have a way for them to join on the day of the election meeting. This would also help add new members to your PTA. However, once the meeting starts and if there is a contested election, no new members can be added.

The next deadline for Citizenship Awards submissions is March 7, 2024. 

Allen ISD Council of PTAs
Allen, Texas

www.allenisdcouncilpta.org