We did it! Another year in the books!

We might be going into summer mode, but I will be checking my email periodically so please do not hesitate to reach out to me. Here are the meeting dates for next year so you can put them on your calendar. All of those will be at the STEAM Center from 11am-12:30pm.

• September 6, 2023
• November 1, 2023
• January 17, 2024
• March 20, 2024
• May 1, 2024

I would like to thank you all for your hard work and dedication this year. Our students, staff and community have all benefited from it. I hope your summer includes lots of family time, ice cream, swimming, laughter, and fabulous memories. I look forward to seeing you all in the fall and for those of you who are ''retiring'' from PTA, I hope you know it's not a thing!

Helene St-Pierre
President of Allen ISD Council of PTAs
president@allenisdcouncilpta.org

• Proposed budget 2023-2024 is presented and approved by executive board. And membership. 

• A Financial Reconciliation Committee is appointed in the membership meeting. (All members of this committee need to be members of the PTA)

• Preliminary Financial Report for 2022-2023 is presented (will be adopted in the new year)

• Preliminary Annual Report for 2022-2023 is presented (will be adopted in the new year)

• Ensure official names of the 2023-2024 Check signers are used in the membership minutes. (This will be taken to the bank for change in check signers for the new year)

• The Minutes Review Committee is appointed for reviewing the minutes. 

• Last Financial Reconciliation Report

• Up-to-date Board and Membership Rosters.

• Signed Confidentiality, Ethics and Conflict of Interest Policy

• Latest ByLaws and Standing Rules

• Approved Meeting Minutes with all supporting documents presented for the meetings

  • Income Expense Reports

  • Records Retention Policy

  • Budget amendments

  • Committee Reports if applicable (Financial Reconciliation Committee, Nomination Committee, Bylaws & Standing Rules Committee, etc.)

• Statement Review by Non-signer Reports (July 2022 to June 2023)

• Bind Secretary file before handing over for Financial Reconciliation. 

• Register with Allen ISD Council of PTAs and update contact details list local pta positions - and encourage your new board to do the same. 

• Register with Texas PTA - New Officer Registration and encourage your new board to do the same.

• Complete all Texas PTA Trainings for your roles and encourage the new board to do the same.   

• Plan to attend Texas PTA LAUNCH. Early Bird Registration ends June 25th. 

• Join the Council Secretary Facebook Page.

Refer to this checklist to be sure you have completed all necessary actions as the year comes to a close. Contact our Council Secretary at secretary@allencouncilpta.org with any questions!

• Prepare Preliminary Annual Reports

  • Income & Expense Report for Beginning of Fiscal year to final Meeting Date

  • Budgets vs. Actuals

  • Do not need to be adopted, informational only

• Current Treasurer to file 990 within 60 days of your fiscal year-end.

• Check your liability accounts!

  • If your sales taxes are due quarterly, you'll need to file by July 20th.

  • Do you have any State & National dues that still need to be submitted?

• Prepare for Reconciliation:

  • Collect all documentation (cloud or binder)

  • Finish Monthly Reconciliations and Statement Reviews

  • Review Checklist from Texas PTA

• Fully Transition

  • Register as a 2023-2024 Local PTA Leader

  • Train with outgoing Treasurer

  • Take Basics Boardsmanship & Treasurer Training

Summer Training/Parties @ Service Center

Financial Reconciliation for Treasurers
Mon, June 26 Noon-1pm

Financial Reconciliation Party for Committees
Wed, July 19 9am-2pm

Membership Toolkit Training for Treasurers
Wed, July 26 Noon-1pm

Questions? Email: treasurer@allenisdcouncilpta.org

Allen ISD Council of PTAs
Allen, Texas

www.allenisdcouncilpta.org